Elo Mentoring - How to organize a mentoring meeting?
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How to organize a mentoring meeting?

On average, a mentor and his mentee meet monthly, which means that every minute of these meetings is precious time that is important to optimize. Thus, to maximize the positive effects of this relationship, it is important to have a good method of organizing meetings as well as good time management.

Suggested time allocation during a one-hour mentoring meeting:

  • First 5-8 minutes: Personal contact. What is happening? Follow-up and goals of the meeting.
  • Next 15-20 minutes: Focus on “hot” topics, a task at hand, a difficult relationship, a project review, a particular problem, etc.
  • Next 10-25 minutes: Discuss medium and longer term goals and priorities.
  • Last 5-6 minutes: Take stock of the meeting. Have our objectives been achieved? Is it satisfactory for the mentor and the mentee? Determine the follow-ups to be done by each other. For this last step, you can refer to our mentoring relationship follow-up tool, which will allow you to structure your assessments and observe progress through meetings.

Other tips to prepare for your meeting:

  • Prepare a list of questions or topics before each meeting.
  • After each meeting, identify the things you have learned and imagine how you will put these notions into practice;

SOURCE | Source: Yvon Chouinard, , CRHA, ACC: ÊTRE MENTOR(E) L’art de la transmission et de l’accompagnement